10 Reasons You Need Digital Inspections

Inspection companies don't want you to share their inspection software because they are afraid of the competition. I am here to share my 10 reasons you should sign up for a digital inspection software now.

No Paper, No Pens

The first and probably most obvious part of going digital is the lack of paper and pen. If you have ever tried to write an inspection report in the rain, dirt or cold you know that it can be a struggle. What ends up happening is the inspection is done and the report is filled out in the truck afterwards. Go digital and update your report as your inspection proceeds. Your whole inspection report can sit in your pocket and come out when you are ready to change it.

Automatically Saving Documents

Never loose any work again. Automatically save in progress inspection reports but also never lose old reports again. Start an inspection one day, finish it another day even by a different person. All your reports can be saved digitally in one spot so you don’t have to rely on your inspectors being organized and keeping their paper together.

Deliver multiple copies

Deliver a copy of the field report to the supervisor, customer and engineer while you are still on site. No time delay between reviewing paper work and doing the paper work. Catch problems quickly and give everyone instant feedback

Auto generate numbers

Another great feature in digital inspection software is that you can automatically generate numbers if you want. Want a unique job number? Or inspection number? Let the software assign that number for you. Many engineering companies try and dole out certification numbers as a method of preventing the inspectors circumventing the process. That feature is built into most of the available programs and its all automated.

Embed pictures

If you want to impress your customers you need to embed pictures of the inspection inside the report. Show them pictures of problem areas embed proof of repairs even take a nice visual of the piece of equipment so they know what unit it is. Do this all in the field with a click of a few buttons. Pictures get included without the need to add them manually.

Digital Stamps

Pair the digital inspection with a digital engineering stamp & certification and throw the printer in the garbage

Historical Data

Keep all the historical data on a piece of equipment at your finger tips. Save time by not having to write out customer, unit number etc when re-inspecting. Check back to make sure they followed up on old issues and more. You can essentially have access to every inspection ever done by your company from your phone. I found the especially useful when a customer would phone and need another copy of a report you could easily look it up and send it to them again right from your phone.

Templates

Make sure your reports look uniformed and professional by using predefined fields. Use check boxes, pre written answer and other formatting tools to make sure all your reports fit your companies image. Use pre-planned reports as a way of guiding your inspectors through the inspection. Easily check to see if the inspector forgot something. Use a different template for each type of job.

Consistent Reports

Make sure your reports look uniformed and professional by using predefined fields. Use check boxes, pre written answer and other formatting tools to make sure all your reports fit your companies image. Use pre-planned reports as a way of guiding your inspectors through the inspection. Easily check to see if the inspector forgot something. Use a different template for each type of job.

Save Time and Money

It wasn’t too long ago that inspection software was custom and expensive. That isn’t true these days. You can easily offset the monthly cost of the inspection software by saving time on paper work. Eliminate the evening and weekends catching up on paper work and stop transcribing data off a report onto a computer.

I can’t stress how important I think this is. I shake my head every time I see an carbon copy hand written inspection report. This was a two part article you can read Part 1: The Elusive Digital Inspection System. if you are ready to get started inspecting and want an example inspection report (to copy into your new software) Free Inspection Report Download. If you want hear more about my thoughts on how to structure an inspection company let me know in the comments.

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